Institutional Effectiveness Annual Timeline
2025-2026 Institutional Effectiveness (IE) Plan Timeline
| Date/Deadline | Action Item |
|---|---|
| August 14, 2025 | Supervisors give feedback on the Institutional Effectiveness (IE) Plans using the rubric. |
| September 2, 2025 | Final 2024-2025 IE Plans are due to division Vice President/Executive Director. (IE Plan due dates are aligned with PDP due date Sept 2, 2025. Allows employees to set individual goals based on department goals. IE Plans inform division goals.) |
| September 3, 2025 | IE 2024-2025 Plans sent in batches from Executive Cabinet members to Institutional Research. IE Plans posted on IE page for Highline-only access. |
| March 11, 2026 | IE Reflection Form is published on the IE website. |
| April 22-23, 2026 | Workshops offered for IE Reflection Writers (Department Directors/Managers). |
| May 10, 2026 | IE Plan Form is published on the IE website. |
| May 20, 2026 | IE Reflection draft due to your supervisor with request for rubric feedback. |
| June 3, 2026 | Supervisors give feedback on the IE Reflection using the IE Rubric Form. |
| June 17, 2026 | Department Directors/Managers submit all IE Reflections to respective Vice President/Executive Director. *Certain divisions may require an earlier deadline. Divisions may also differ in how these reflections are collected and sent to the VP/ED i.e. some may collect reflections through deans. Please consult with your divisional lead. |
| June 24, 2026 | Vice Presidents and Executive Directors send batches of IE Reflections to Institutional Research. IE Planning 2026-26 cycle closes. |
| July 1-10, 2026 | Vice Presidents and Executive Directors work with department leads to provide guidance selecting IE Plan goals that align with division work plan and support a strategic priority and a strategic objective. |
| July 15-31, 2026 | IE Plan Writers meet and dialogue with your department team to finalize goal selection and strategies and complete the the IE Plan draft. |
| July 15-31, 2026 | Workshops offered for IE Plan writers on Zoom. |
| August 13, 2026 | Supervisors give feedback on the IE Plans using the rubric. |
| September 1, 2026 | Final IE Plans are due to division Vice Presidents and Executive Directors. |
| September 4, 2026 | IE Plans sent in batches from Executive Cabinet members to Institutional Research. IE Plans posted on IE page for Highline-only access. |
Previous Institutional Effectiveness Timelines
| Date/Deadline | Action Item |
|---|---|
| August 14, 2024 | IE Plans for 2023-24 submitted according to Division guidelines, due to your respective VP or ED no later than August 14 |
| September 1, 2024 | Final IE Plans are due to division VP/ED. (IE Plan due dates are aligned with PDP due date Sept 1, 2024. Allows employees to set individual goals based on department goals. IE Plans inform division goals.) |
| September 3, 2024 | IE Plans sent in batches from Exec Cabinet members to IR |
| Month of September 2024 | VPs/EDs work with department leads to develop 2024-25 division work plans based on goals in IE plans |
| March 12, 2025 | IE Reflection Form is published on the IE webpage |
| April 1, 2025 | IE Plan Form is published on the IE webpage |
| April 23-24, 2025 | Workshops offered for IE Reflection writers (department directors/managers) |
| May 21, 2025 | IE Reflection draft due to your supervisor |
| June 4, 2025 | Supervisors give feedback using the Rubric for IE Reflection |
| June 18, 2025 | Department Directors/Managers submit IE Reflections to respective VP or Executive Director (ED) - Certain divisions may require an earlier deadline. Divisions may also differ in how these reflections are collected and sent to the VP/ED i.e. some may collect reflections through deans. Please consult with your divisional lead. |
| June 25, 2025 | VPs and EDs send batches of IE Reflections to Institutional Research |
| July 1 - 11, 2025 | Deans and Directors meet with VP/ED for guidance selecting department goals related to strategic goals and/or division goals. |
| July 15 - August 1, 2025 | IE Plan Writers meet and dialogue with your team to finalize goal selection and draft the IE Plan. |
| July 16 - 31, 2025 | Workshops offered for IE Plan writers on Zoom |
| August 6, 2025 | IE Plan drafts submitted to supervisors for feedback (see rubric above) |
| August 14, 2025 | Supervisors give feedback on the IE Plans using the rubric |
| September 2, 2025 | Final IE Plans are due to division VP/ED. (IE Plan due dates are aligned with PDP due date of Sept 2, 2025. Allows employees to set individual goals based on department goals. IE Plans inform division goals.) |
| Date/Deadline | Action Item |
|---|---|
| August 14, 2023 | IE Plans for 2023-24 submitted according to Division guidelines, due to your respective VP or ED no later than August 14 |
| March 8, 2024 | IE Reflection form is published |
| April 1, 2024 | IE Plan Form is published |
| April 25, 2024 | Workshops offered for IE Reflection writers (department Directors/Managers) IE Reflection Workshop (Zoom) |
| May 21, 2024 | IE Reflection draft due to your supervisor |
| June 4, 2024 | Supervisors give feedback on the IE Reflection using the rubric |
| June 18, 2024 | Department Directors/Managers submit IE Reflections to respective VP or Executive Director (ED) - Certain divisions may require an earlier deadline. Divisions may also differ in how these reflections are collected and sent to the VP/ED i.e. some may collect reflections through deans. Please consult with your divisional lead. |
| June 25, 2024 | VPs and EDs send batches of IE Reflections to Institutional Research |
| July 1-11, 2024 | Deans and Directors meet with VP/ED for guidance selecting department goals related to strategic goals and/or division goals |
| July 15 - August 1, 2024 | IE Plan Writers meet and dialogue with your team to finalize goal selection and draft the IE Plan |
| July 16-18, 2024 | Workshops offered for IE Plan writers on Zoom |
| August 5, 2024 | IE Plan drafts submitted to supervisors for feedback (see rubric) |
| August 15, 2024 | Supervisors give feedback on the IE Plan using the rubric |
| September 1, 2024 | Final IE Plans are due to division VP/ED. (IE Plan due dates are aligned with PDP due date Sept 1, 2024. Allows employees to set individual goals based on department goals. IE Plans inform division goals.) |
| September 3, 2024 | IE Plans sent in batches from Exec Cabinet members to IR |
| September 2024 | VPs/EDs work with department leads to develop 2024-25 division work plans based on goals in IE plans |
| August 14, 2025 | IE Plans for 2024-25 submitted according to Division guidelines, due to your respective VP or ED no later than August 14 |
| September 1, 2025 | Final IE Plans are due to division VP/ED. (IE Plan due dates are aligned with PDP due date Sept 1, 2024. Allows employees to set individual goals based on department goals. IE Plans inform division goals.) |
| September 3, 2025 | IE Plans sent in batches from Exec Cabinet members to IR |
| Month of September | VPs/EDs work with department leads to develop 2024-25 division work plans based on goals in IE plans |
| Timeline | Action Item |
|---|---|
| August 15, 2022 | IE Plans for 2022-23 submitted according to Division guidelines, due to your respective VP or ED no later than August 15. |
| September 8, 2022 | September Board of Trustees Meeting: - Annual priorities tied to college priorities for each division will be presented by VP/ED - grounded in work from all IE plans. |
| Opening Week & PDD, 2022 (Date TBD) | Opening Week continuous improvement, assessment or MFR-related training |
| April 11, 2023 | Deadline and resources for IE End of Year Reflection announced to campus - IE End of Year Reflection form published |
| May 18, 2023 | Workshops offered for writers of reports (department Directors/Managers) |
| June 7, 2023 | Service and administrative department Directors/Managers submit IE End of Year Reflections to respective VP or Executive Director (ED) - Certain divisions may require an earlier deadline. Divisions may also differ in how these reflections are collected and sent to the VP/ED i.e. some may collect reflections through deans. Please consult with your divisional lead. |
| June 2023 | IE Plan Template, Plan Rubric, and Samples Published |
| June 2023 | IEC messages department leads on receipt of reflection. |
| July-August 2023 | Workshop offered for IE Plan writers and reviewers. |
| August 1-14, 2023 | IE Plan writers discuss draft of IE Plan with supervisors and finalize plan |
| August 14, 2023 | IE Plans for 2023-24 submitted according to Division guidelines, due to your respective VP or ED no later than August 14 |